Manuscripts are received with the understanding that they contain original data that are not previously published or are being considered for publication elsewhere. Authors are required to submit the manuscript along with all concerned certificates and documents copyright form, submission form, corresponding author form, contribution form available on the web site www.jsafog.com of the journal. In case of any queries or additional information, you can write an e-mail to the Editor-in-Chief of the journal at firstname.lastname@example.org and email@example.com.
The manuscript must have separate documents for:
• Cover letter,
• Research Article/Case Review/Original Research/Review Article file,
• Figure/Table/Graph/Flowchart (with descriptive legends) doc.
Microsoft Word 97-2013 or higher document file must be used to submit a manuscript. The text must be double spaced with 1" margins and justified to the left-hand margin. Avoid using "styles" or document templates. The "Normal" Word format is recommended. (Arial 12 point text is preferred.) Please number all pages.
The title of the manuscript should appear at the top of the first page. The title must clearly state what the article is about.
A cover letter is a letter addressed to the Editor-in-Chief of the journal stating why the journal should consider your article for publication.
Name and affiliation: Full name of each author (first name, middle initial and last name) followed by each author’s highest academic degree(s) and designation. Name of department(s) and institution(s) along with complete address such as city, state and country with which each author is affiliated and to which work should be attributed.
Corresponding Address: Name, address, telephone number, fax number, and e-mail of corresponding author.
Cite all funding sources of support for the publication of work or study. A short running head of no more than 45 characters, including spaces, Number of Words/Characters in abstract and manuscript, Number of Figures (color and black/white counted separately).
Do not include author names in the manuscript in order to preserve anonymity during the review process. Authors’ names need to be included in separate document that has to be provided along with main manuscript while submitting the file on the journal’s web site.
*Note: The author names along with their complete affiliations need to be attached in Step 4 of submission page, whereas the main document, tables, figures, graphs and other docs will be attached in Step 5.
All articles must include a structured abstract of approximately 200 to 300 words and only include material appearing in the main body of the manuscript. Authors are required to indicate the relevance in a statement of clinical significance within the abstract of the manuscript as well as at the end of the main body of the text.
Structured abstracts vary according to the type of article. All abstracts must be organized into a structured format appropriate to the type of article using the headings listed in the following table:
|Primary Research||Literature Reviews||Case Reports||Clinical Techniques|
|Materials & Methods||Background||Background||Background|
|Results||Review Results||Case Description||Technique|
|Clinical Significance||Clinical Significance||Clinical Significance||Clinical Significance|
A list of three to ten keywords contained in the article must be listed below the abstract. A minimum of three and maximum ten keywords are required, and they should contain the type of research such as systematic review, randomized clinical trial, cohort study, case-control study, laboratory research, or "other". (These will be used to search for your article on PubMed and other Internet resources.) (During the electronic submission process authors will be asked to copy and paste the abstract and the keywords into corresponding text boxes on the submissions pages.)
BODY OF THE MANUSCRIPT
The body of the manuscript must be organized into a format appropriate for the type of article using bold headings as listed in the following table:
|Primary Research||Literature Reviews||Case Reports||Clinical Techniques|
|Materials & Methods||Review Results||Case Description||Technique|
|Conclusions||Clinical Significance||Clinical Significance||Clinical Significance|
This should clearly state the purpose of the study and identify what issues are going to be addressed.
Material and Methods
This section should carefully describe the selection of the observational or experimental subjects (human or nonhuman) and methods and materials used, including sample size and statistical approaches. Commonly used techniques or methods should be referred to appropriate references and should be described in brief. However, unique experiments, methods, technique should be described in adequate detail to allow other workers to reproduce the results.
For studies involving living subjects, please see section, below, on Ethical and Humane Considerations and the information regarding mandatory clinical trial registration.
Ethical and Humane Considerations
All relevant attributes of the material forming the subject of the research should be provided. Experimental methodology should be concisely and appropriately explained. Commercially produced materials, devices, software, etc. must be followed by name of manufacturer and location. Statistical methods should be clearly specified. Manuscripts reporting human studies should include evidence that study was ethically conducted in accordance with Declaration of Helsinki*.
* A statement of ethical principles for medical research involving human subjects, including research on identifiable human material and data. Results
This section should succinctly state the results without any lengthy discussion or interpretation of individual data. Data should be presented using tables, illustrations and graphs. Data in table or illustration form should be referenced in the text, not repeated (e.g. detailed information should not be given in text and tables). Statistical tests should be clearly defined and statistical significance should be shown in both figures and tables with the help of superscripts such as a, b, c, rather than *, ¶, # or other nonsequential symbols.
The discussion should focus on the new and important findings of the study. The observations should be related to other relevant studies in a logical sequence. It should summarize, but not repeat the Results. The Discussion should end with a summary of the data and conclusions. The conclusions should be linked with the aims and objectives of the study and should clearly state whether the objective was achieved. Limitations of the study should also be mentioned.
In academic writing, a well-crafted conclusion can provide the final word on the value of your analysis, research, or paper.
Acknowledgment of the source of any funding for the research associated with the article should be listed here along with a statement that the research was approved by an appropriate human subject’s research committee when appropriate. An additional acknowledgement of support provided by other individuals, organizations, institutions is left to the discretion of the author.
Please provide the name of manufacturer with its complete city and country name of all products used in research.
Patient Consent Form
Whenever the photographs/figures of a patient is used in the article, the author has to provide a signed consent form from the patient stating that the patient is permitting the author to use his figures in the article and will not have any objection to it in the future.
You can download Patient Consent Form and submit it along with the manuscript while submitting the article on the web site www.jsafog.com of the journal.
Bibliography should list references in order of their appearance in the text (not alphabetically) and should follow PubMed Central guidelines along with Vancouver Style. Visit the National Center for Biotechnology Information (NCBI) website http://www.ncbi.nlm.nih.gov/pmc/pmcdoc/tagging-guidelines/article/style.html and search for specific reference citations under the section “Fully-Tagged Citations”. Point 2.3 needs to be followed. All references must be cited in the text in superscript. The examples of the references have been mentioned below:
Abstract: Hoyme HE, Jones KL, Dixon SD, Jewett T, Hanson JW, Robinson LK, Small ME, Allanson J. Maternal cocain use and fetal vascular disruption [abstract]. Am J Hum Genet 1988;43(3 Suppl):A56.
Authored Book: Ohlsen, Merle M.; Horne, Arthur M.; Lowe, Charles F. Group counseling. New York: Holt, Rinehart, and Winston; 1988. 416 p.
Article or Chapter in an Edited Book: Anderson, Robert J.; Schrier, Robert W. Acute renal failure. In: Braunswald, Eugene; Isselbacher, Kurt J.; Petersdorf, Robert G., et al., editors. Harrison's principles of internal medicine. 11th ed. New York: McGraw-Hill; 1987. p. 1149-1155.
Article in an Edited Book with Volume: Merritt, Christopher RB. Breast imaging techniques. In: Putnam, Charles E.; Ravin, Carl E., editors. Textbook of diagnostic imaging. Vol. 3. Philadelphia: Saunders; 1988. p. 2118-2120.
Monograph: Lawrence, Ruth A. A review of the medical benefits and contraindications to breastfeeding in the United States [Internet]. Arlington (VA): National Center for Education in Maternal and Child Health; 1997 Oct [cited 2000 Apr 24]. p. 40. Available from: www.ncemch.org/pubs/PDFs/breastfeedingTIB.pdf
Place the number of the references at the end of the sentence as superscript to which the reference is related. Use commas to separate multiple reference numbers. For example:
"Bond strength of composite resin to dentin is influenced by the presence of a smear layer.4,5,8-15
If more than one reference is contained in a sentence, then number the reference immediately following the text that refers to the reference. For example:
"Bailey2 found that 46% showed signs of metastasis while Varner3 found only 28%."
FIGURES AND LEGENDS
Photographs must be in color; in focus, free of distracting artifacts, and consistent in exposure. Place any required labels or arrows on images prior to uploading. Images must be at least 600 by 450 pixels (proportional height) in size when in landscape orientation with a resolution of at least 300 pixels per inch. Graphs should be approximately 500 pixels wide so that all labeling can be read with data points clearly visible. Substantially, larger images must be avoided to prevent file transmission and electronic manuscript processing errors. Radiographs, drawings, and graphs can be in black and white but color images are preferred.
File names for images must be clearly labeled according to the order in which they appear, (Fig. 1, Fig. 02 and Figs 1 and 2 or Figs 1-5and so on in brackets and in running sentence, it should be spelt out as Figure 1). Images can only be submitted in TIFF, PSD, PNG, and JPEG file formats. If images are produced in PowerPoint, then they must be saved as a JPEG file before uploading during the submission process.
All images are to be placed in numerical order following the reference list and accompanied by a legend describing the content of the image as follows:
Fig. 3: Frequency distribution as per knowledge regarding female condoms
Call outs (citation) must be placed in the body of the manuscript to indicate where an image is to be located. Example:
“Figure 3 depicts the knowledge about female condoms among them. Only 17 women had heard about STD and/ or HIV and that use of male or female condoms can prevent their transmission. By occupation, 46 women were housewives, two were teachers, two farm laborers and 50 sex workers.”
Tables are placed in numerical order at the end of the manuscript following the list of figures. A legend is to accompany all tables and call outs are to be placed in the body of the text to indicate where the table is to be located in the article.
The tables function in Microsoft Word is to be used to create data tables rather than using columns of tabbed information.
“Age distribution of women in the study is shown in Table 1. Mean age of the study population was 26.86 years with a standard deviation of 4.24 years. The minimum age was 20 years, and the maximum was 45 years.”
Table 1: Age distribution of women
The journal holds the copyright of all the editorial content published in this journal. All accepted manuscripts and their accompanying illustrations become a permanent property of the journal and may not be published anywhere in part or full, in print or electronically without written permission from the journal.
Once all of the preparation is complete and you have all of the information and files ready for submission, please go to the Homepage and register as an author through our New Author registration (http://jsafog.com/SignUp). Once you are registered on the web site, you will be sent a username and password to the provided e-mail address. Using the same, you will login into the journal’s web site http://jsafog.com/ and select Author.
After logging into author’s account, follow the steps for submission available under Manual for Manuscript Submission. Once the submission is completed, you will get a system generated ID for eg. JPJ1296170815. Using this ID you can track the status of your manuscript from submission till publication http://jsafog.com/ManuscriptTrack.aspx.
The article once submitted will undergo a thorough plagiarism check. After this it will undergo editorial review within 1 week. Following this it will then be sent for peer review, which takes 6-8 weeks and the authors will receive the mail from the Editor stating the final decision of the manuscript.
If you need any assistance regarding the submission of your manuscript at our Scriptor’s Zone (electronic submission portal), you may please contact at firstname.lastname@example.orgemail@example.com.
TYPES OF SUBMISSIONS ACCEPTED
All types of submissions / papers should follow a standard format as described in the above “Manuscript component” section.
Editorials: Usually provide commentary and analysis concerning an article in the issue of the Journal in which they appear. They may include figures and tables. They are always solicited. The editorials would be limited to 1000 words with up to 10 references.
Original Articles: Reports of original clinical and basic research of interest to the ENT community are the primary material to be published as original articles. Randomly controlled trials intervention studies, studies of screening and diagnostic tests, outcome studies, cost effectiveness analysis, case-control series, and surveys with a reasonably high response rate. The text would be limited to 3000-5000 words, with an abstract of 250 words, maximum of 5 tables and figures (total) and up to 40 references.
Reviews and Clinical Debates: An article review is both a summary and an evaluation of another writer’ article. They would cover a contemporary topic and would generally be wide-ranging overviews of a field of research. The reviews and clinical debates will be subject to the standard review process. The minimum word length would be 3000 and maximum would be 5000 words with 6 tables and figures (total) and 50 references.
Case Reports/Study: The Journal encourages the submission of case reports that highlight practical diagnostic and/or management considerations. The format of these papers should follow that described in the “Manuscript Components” section above. Identifying information within written descriptions, photographs, or pedigrees should not be given.
Case Series: Case-series is a descriptive study design and as the name suggests, it is just a series of cases of any particular disease or disease discrepancy that one might observe in one’ clinical practice etc.
Letters to the Editor: The Journal accepts Letters to the Editor that raises some issues related to recently published articles (last 6 months) in the World Journal of Laproscopic Surgery. The letters should not exceed (1000 words) of text and 4 references. While not all “Letters to the Editor” will be published, those that are judged worthwhile will be forwarded to the authors of the articles in question or to selected experts in order to provide the opportunity for a response. Whenever possible, they will be published with the reply of the author of the published article.
Book Reviews: Books for review shall be posted on the journal, and received reviews shall be published, at the discretion of the Editorial Board. Every book up for review shall also be reviewed by certain reviewers on invitation by the Editorial Board, usually a stalwart/pioneer in the subject in question.
Announcements: Announcement of conferences, meetings, courses, awards, and other events of interest to the readers should be submitted with the name and address of the person from whom additional information can be sought. These can contain up to 200-300 words.
Once the article is accepted, a confirmation mail will be sent to the corresponding author. After about 2-4 weeks post acceptance, the author(s) may write at firstname.lastname@example.org in order to know the issue placement. A galley proof of the article will be sent to the corresponding author for necessary changes just before the issue is to be published.
Online Proof correction: Once the galley proof of the accepted article is ready, it will be then sent to the Corresponding author. The environment is similar to MS Word: in addition to editing text, you can also comment on figures/tables and have to answer to the queries provided in the query form that will be sent along with the pdf proof. Web-based proofing provides a faster and less error-prone process by allowing you to directly type your corrections, eliminating the potential introduction of errors.
Please use this proof only for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to the article as accepted for publication will only be considered at this stage with permission from the Editor. It is important to ensure that all corrections are sent back to us in one communication. Please check carefully before replying. Proofs must be checked carefully within 48 to 72 hours of receipt, as requested in the cover letter accompanying the page proofs.
Reprints: Reprints of articles can be obtained on special request by paying a nominal amount. Please write an e-mail to Ashwani Shukla at email@example.com for the same.
The journal follows a double-blind review process, where both the reviewer and author remain anonymous throughout the process. Please remove all identifying features such as author(s) affiliations from the article, ensuring that Author’s identity is not revealed.
Plagiarism is the act of using another person’ words or ideas without giving credit to that person. The authors are strictly advised not to indulge in any form of plagiarism. If the content is found to be plagiarised, the Editor and the journal committee will take a serious action in the regard and the author will be responsible for the entire manuscript.
Changes to Authorship
This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts. Under no circumstances the order or addition or deletion of author names can take place after the article is submitted.
Conflict of interest
All authors are requested to disclose any actual or potential conflict of interest including any financial, personal or other relationships with other people or organizations that could inappropriately influence, or be perceived to influence, their work.
Role of the funding source
You are requested to identify provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.
The Article processing fee of JSAFOG is INR 4000 or USD 75/- per article from now-onwards.
The editors also adhere to the Committee on Publications Ethics (COPE) recommendations (http://publicationethics.org). One should meet the criteria recommended by the International Committee of Medical Journal Editors (ICMJE; http://www.icmje.org). Describe each authors’ contribution by using ICMJE’s criteria: substantial contributions to the conception or design; the acquisition, analysis, or interpretation of data; drafting the work or revising it critically for important intellectual content; final approval of the version to be published; agreement to be accountable for all aspects of the study in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. The statement about the author’s contributions should be placed in the cover letter. All persons who contributed to the work, but not sufficiently to be authors, must be acknowledged. Please submit Clinical trial registration, if applicable like http://www.actr.org.auhttp://www.clinicaltrials.govhttp://isrctn.org/ http://www.ctri.in/http://www.umin.ac.jp/ctrInstitutional review board (IRB) approval or exemption.
CONSORT statement for randomized controlled trials (Moher D, Schultz KF, Altman D, for the CONSORT Group. http://www.consort-statement.org/.STROBE statement-checklist of items that should be included in reports of observational studies ( http://www.strobe- statement.org /)STARD checklist for the reporting of studies of diagnostic accuracy .CARE guidelines are designed to increase the accuracy, transparency, and usefulness of case reports. Reports of animal experiments must state that the “Principles of laboratory animal care” (NIH publication No. 86-23, revised 1985) were followed, as well as specific national laws where applicable. Manuscripts submitted for publication must contain a statement to the effect that all human studies have been reviewed by the appropriate ethics committee and have therefore been performed in accordance with the ethical standards described in an appropriate version of the 1964 Declaration of Helsinki, as revised in 2013 ( http://www.wma.net/en/30publications/10policies/b3/).